GDPR

1. The purpose of this privacy statement is to inform data subjects of the following:

  • the personal data that the lawyers of the CLAES LEHMANN MILDE association obtain;
  • the name and address of the data controller;
  • the purposes of the processing;
  • the existence of a right to object, on request and free of charge, to the processing of personal data concerning him/her for direct marketing purposes;
  • the recipients or categories of recipients of the data;
  • whether the data is mandatory or not and the possible consequences of failure to respond;
  • the existence of a right of access and rectification of data concerning them;
  • of the reasons for which the lawyers of the association CLAES LEHMMANN MILDE use this data; and
  • the length of time the data will be kept.

This declaration also includes the cookie policy applicable to the association’s website.

2. At the outset, it is important to remember that the lawyers of the CLAES LEHMANN MILDE association are, by virtue of their professional ethics, subject to professional secrecy, discretion and confidentiality in relation to the cases for which they are responsible, as well as any confidential information of which they become aware as a result of the exercise of their profession (see Code of Ethics of the French- and German-speaking Bars of Belgium and the Orde van Vlaamse Balies).

3. Each lawyer of the CLAES LEHMANN MILDE association is responsible for processing certain personal data in the context of his or her own professional activities.

4. This declaration applies to both computerised and manual data processing.

5. The lawyers of the CLAES LEHMANN MILDE association collect or can collect and use or can (in any case) use the personal data which are necessary in the context of their activities and which allow them to provide you with a quality service specific to their specialty and as listed on their website.

6. The following are targeted in particular:

  • identification data such as name, first name, picture, identity card number, place and date of birth, photo, IP address, national register number;
  • contact data such as postal and email address, telephone number;
  • bank details, such as bank account numbers;
  • video surveillance data;
  • data relating to your file, including, to the extent necessary for the management of your file, sensitive data, in particular relating to health, as well as data relating to disputes submitted to the courts and tribunals, legal proceedings, convictions.

7. These data are used by the lawyers of the association CLAES LEHMANN MILDE with, in particular, the following purposes:

  • management of your file (including checking for conflicts of interest);
  • customer management;
  • issuing, collecting and checking invoices;
  • compliance with various legal obligations (such as VAT and anti-money laundering obligations);
  • respond to a public contract or private tender for legal services;
  • communication of association newsletters;
  • management of an application to work within the firm;
  • identification at the entrance to the practice via a video intercom system;
  • proposal of new goals.

8. The data used by the lawyers of the CLAES LEHMANN MILDE association may be collected, in particular, directly from the person concerned or obtained from the following sources:

  • official publications (eg Belgian Official Gazette);
  • the authorities;
  • the judicial authorities;
  • the clients;
  • service providers;
  • websites or public social media pages.

9. The legal bases of the data processing carried out by the lawyers of the association CLAES LEHMANN MILDE are, depending on the case, the following:

  • the consent of the data subject: if the data subject refuses to provide certain data, the lawyer may be unable to provide his services;
  • the mandate entrusted: the lawyers of the CLAES LEHMANN MILDE association use personal data for the proper execution of the mandate given, in particular to provide information relating to their services, to assist and respond to requests from clients or potential clients and to evaluate the conditions under which the lawyers of the CLAES LEHMANN MILDE association can offer their services;
  • compliance with their legal obligations: lawyers from the CLAES LEHMANN MILDE association use personal data to fulfil their legal and regulatory obligations (e.g. compliance with VAT legislation);
  • the legitimate interest pursued by the lawyers of the CLAES LEHMANN MILDE association: the lawyers of the CLAES LEHMANN MILDE association use personal data to set up and develop their services, optimise their management, improve the quality of their services and defend their interests.

10. In order to fulfil the aforementioned purposes, the lawyers of CLAES LEHMANN MILDE may share personal data with the following bodies, each time respecting their obligations of professional secrecy, discretion and confidentiality and respecting the interests of the client, subject only to the limitations and exceptions imposed by or pursuant to the law:

  • the client;
  • judicial authorities (in the case of legal proceedings, for example) ;
  • administrations, on request and within the limits of what is permitted by law or necessary for the management of the file;
  • opposing parties (in the case of legal proceedings, for example) ;
  • service providers for lawyers from the CLAES LEHMANN MILDE association;
  • certain regulated professions such as bailiffs, accountants, tax experts, notaries or auditors, etc.

11. The lawyers of the CLAES LEHMANN MILDE association take the appropriate technical and organisational measures to protect the databases in which the data is stored.

12. In the case of international transfers from the European Union to a country for which the European Commission has issued an adequacy decision recognising that country as having a level of protection of personal data equivalent to that provided by European Union law, personal data may be transferred on this basis. For transfers to countries outside the European Union for which the European Commission has not issued an adequacy decision, the lawyers of CLAES LEHMANN MILDE may rely either on a derogation applicable to the situation (e.g. when the transfer of data is necessary for the execution of a mandate entrusted to them), or on the implementation of one of the appropriate safeguards to ensure the protection of your personal data (standard contractual clauses approved by the European Commission, binding company rules).

13. The lawyers of CLAES LEHMANN MILDE may store the personal data collected within the framework of the contract for the entire duration of the contractual relationship, extended by the statutory retention period or the limitation period, in order to be able to deal with any claims or appeals that may arise after the end of the contractual relationship or after the termination of the contractual relationship.

14. The persons concerned by the processing of personal data have various rights, in particular:

  • the right of access: the data subject can obtain information concerning the processing of his personal data as well as a copy of this personal data;
  • the right to rectification: if the personal data is inaccurate or incomplete, the data subject may request that this personal data be modified;
  • the right to erasure: the data subject may request the erasure of their personal data;
  • the right to restriction of processing: the data subject may request the restriction of the processing of their personal data;
  • the right to object: the data subject may object to the processing of their personal data, for reasons related to their particular situation;
  • the right to withdraw consent: the data subject has the right to withdraw consent at any time;
  • the right to data portability: when this right is applicable, the data subject has the right to have their personal data returned to them or, where technically possible, transferred to a third party;
  • the right to oppose, on request and free of charge, the processing of personal data concerning him considered for direct marketing purposes, it being however specified that the lawyers of the association CLAES LEHMANN MILDE do not use the data of a personal nature personnel for direct marketing purposes;
  • the right not to be subject to an automated individual decision.

A data subject may exercise the aforementioned rights by contacting the lawyers of the CLAES LEHMANN MILDE association at their email address. A copy of the identity card should be included for identification purposes.

15. The CLAES LEHMANN MILDE association also uses cookies on its website. Cookies are small text files that are saved on the hard drive of the computer of site visitors. If such registration is not desired, cookies can be blocked using the following links:

If cookies are deactivated, it is possible that certain graphic elements will not be displayed correctly or certain applications will no longer be usable.

16. CLAES LEHMANN MILDE uses the following cookies: browser language preference and website traffic statistics.

17. In accordance with the applicable regulations, the data subject is entitled to lodge a complaint with the competent supervisory authority. More information on www.Privacycommission.be

18. This Privacy Statement is subject to change over time. The latest version can be found on our website www.clehm.be

19. If you have any questions, you can contact the lawyers of CLAES LEHMANN MILDE at the office address or by e-mail.

20. The association’s lawyers are:

Rafaël Claes (BCE 0842.672.454)

Etienne Lehmann (Etienne Lehmann, avocat sprl – BCE 0823.282.946)

Michel Milde (mmcc sprl – BCE 0876.348.973)

Frédéric Robert (Frédéric Robert, avocat sprl – BCE 0870.683.678)

Jean-Jacques Peckel (Jean-Jacques Peckel sprl – BCE 0864.969.685)

Antoine Rasneur (Antoine Rasneur srl – BCE 0723.568.530)

Laura Carré (BCE 0640.940.069)